Privacy Policy

Updated

Agreement to our legal terms

DSpot sp. z o.o (”DSpot”, ”we” or ”us”) is committed to protecting the privacy and security of your personal information. This Privacy Policy describes how we collect, use, and disclose personal information when you visit our website or use our services. By accessing our website or using our services, you agree to the terms of this Privacy Policy.

This Privacy Policy serves as our commitment to ensuring your peace of mind by outlining the meticulous care with which we handle your Personal Information. When we refer to Personal Information, we mean any data that could identify you as an individual, encompassing but not limited to your name, email address, or contact details, whether associated with your professional endeavors or personal life.

Summary

Agreement to our legal terms

Information We Collect

We strive to ensure that your experience on our website is both enriching and tailored to your needs. To achieve this, we may access and collect data essential for optimizing your visit, including information you voluntarily provide to us via email or other direct communication channels.

During your session on our website, we gather the following data:

Information provided directly through contact form or email correspondence, such as your email address, name, surname, project details, and any other information you choose to share with us.
Behavioral data reflecting your interactions with web pages throughout your visit and insights into your navigation patterns.
The website uses a basic version of Google Analytics, which sends website traffic data to Google servers in the US. This helps us identify trends to enhance user experience. Data collected includes a unique User ID, date and time, page titles and URLs, screen resolution, device type, and location information. You can opt out of this tracking by enabling the "Do Not Track" setting in your browser.

The data mentioned above is gathered with your explicit consent. It's imperative to note that DSpot strictly refrains from intentionally collecting any data deemed particularly sensitive. By "particularly sensitive," we refer to genetic data, biometric information, details revealing racial or ethnic origin, opinions on political matters, information regarding one's sex life or sexual orientation, religious or philosophical beliefs, health-related data, membership in trade unions, or any other similarly sensitive details.

How We Use Your Information

We are committed to upholding the highest standards when processing your data. Our approach entails:

Lawful, fair, and transparent processing.
Utilizing data solely for the specified purpose outlined at the time of collection.
Collecting only personal data that is relevant, adequate, and necessary for the stated purpose.
Ensuring the accuracy of the personal data provided by you at the time of collection. In case of any changes, it is your responsibility to update the information, and we will take reasonable steps to maintain its accuracy.
Limiting the retention of your personal data to the duration necessary for the specified purpose. However, for statistical purposes, we may retain data, implementing appropriate technical and organizational measures to safeguard it.
Employing appropriate technical or organizational measures to ensure the security of your data during processing.

We will process your data based on the following legal grounds:

Legitimate interest: Processing necessary for our legitimate interests or those of third parties, provided that your interests and fundamental rights do not override those interests.
Consent: Processing based on your explicit consent for specific purposes.
Other legal basis: Processing necessary for fulfilling contractual obligations or other legal requirements.

Information Sharing and Disclosure

We may share your personal information with third parties under the following circumstances:

With service providers and business partners who assist us in delivering our services and operating our business.
With affiliates and subsidiaries for internal administrative purposes and to provide you with relevant information about products and services.
In response to legal requests or to comply with applicable laws, regulations, or court orders.
In connection with a merger, acquisition, or sale of assets, where your personal information may be transferred as part of the transaction.

Data Retention

We are committed to retaining your data only for as long as it serves the purposes outlined in this Privacy Policy. Our retention and use of your data are contingent upon fulfilling legal obligations, such as compliance with applicable laws, resolution of disputes, and enforcement of our agreements and policies. To ensure adherence to this principle, we establish specific retention periods for each processing operation, considering the following factors:

Legal obligations: Duration mandated by law or regulatory requirements.
Recommendations of supervisory authorities: Guidelines provided by relevant regulatory bodies.
Best practices: Industry standards and prevailing practices for data retention.
Our operational needs: Necessity based on the operational requirements of our business.

Different types of personal data may have distinct retention periods. Upon the conclusion of the relevant retention period, we will either delete or anonymize your personal data in accordance with our policies.

Your Choices

The rights outlined below are subject to certain exceptions or qualifications and are not absolute. We will assess your request based on our obligations under data protection laws and grant it only to the extent permissible.

Right to be Informed: You have the right to receive clear, transparent, and easily understandable information about how we use your personal information and your rights. This Privacy Policy serves to provide you with such information.
Right to Access, Update, or Delete Information: You have the right to access a copy of your personal information held by us, along with certain other relevant details similar to those provided in this Privacy Policy. We may refuse to provide information if doing so could compromise another individual's privacy rights.
Right of Rectification: You have the right to have inaccurate or incomplete information rectified.
Right to Object: You can object to certain types of processing, particularly when it is based on legitimate interests pursued by us or by a third party. However, we may continue processing your data if we have compelling legitimate grounds that override your interests or for legal purposes.
Right to Restrict Processing: You have the right to request the restriction of processing your personal information while we assess a request for rectification or as an alternative to erasure.
Right to Erasure (‘Right to be Forgotten’): You have the right to request the deletion of your personal information. However, we may not fully comply with your request if there are other lawful reasons for us to process your data.
Right to Data Portability: You have the right to receive a copy of your information in a structured, machine-readable format and to transmit it to another controller.
Right to Withdraw Consent: You have the right to withdraw consent at any time if we relied on your consent to process your personal information.
Right to Complain: You have the right to lodge a complaint with a data protection authority regarding our collection and use of your personal data.

To exercise your rights, please contact us (details provided in the “Who are we?” section). When submitting a request, please specify the scope of the request, the type of right exercised, the relevant personal data processing, and any other pertinent details to facilitate the examination of your request. Please note that we may require you to verify your identity before responding and may charge a fee where permitted by law, particularly if the request is unfounded or excessive. We will strive to respond to your request within all applicable timeframes.

Cookie Usage

Similar to many websites, we utilize cookies to enhance your browsing experience and provide personalized services.

When you visit our website, cookies are often placed on your computer or internet-enabled device. These cookies collect aggregated non-personal data automatically (without requiring registration), including information about your internet browser, operating system, domain name, website visits, average visit duration, and pages per visit. This data helps our website remember your computer or device and serves various purposes.

For more detailed information about how we use cookies and your options regarding their management, please refer to our Cookie Policy.